Monday, October 29, 2012

5 Step Party Planning

 Everyone who knows me knows that I love parties.  I mainly love parties because I love getting together with people I enjoy and I also like getting to know interesting people better!  Now you know why I plan parties, let me tell you how I plan them.  Come along with me as I review the things I did to prepare for the Witch's Brew-haha that I held last Friday.
1. I think a pretty table is the first thing people notice when they come to an event of any kind.  I choose a color scheme and collect dishes, linens and decor that stays within that scheme.  As you can see I mix and match a lot.  This place setting has a checkered restaurant plate, with a paper plate on top of it.  The favors and drinks were planned to match the color scheme as well.
2. Make sure that you have other decor scattered around to make things feel like a party. If the party is seasonal, your seasonal decor will probably be enough. If not, be sure to add banners, balloons, and frills, to make your room look like a party is going on!  Of course a serious dinner party is the exception to this rule.  For an evening party with couples and a several course meal, you need not add decor to the room.

3. Your guest list is a very important part of sucessful party planning.  Be sure to invite people who are willing to have fun.  You may like someone very much, but they may only come to your party to appease you, or because they feel obligated.   Make sure your friends know that you will not be offended if they choose to pass on your event. Remember the 2 of 3 rule and invite accordingly.  For most events, one third of your invited guests will have a conflict of some kind.  For my witch party I invited 22 people and had 14 who came to share the fun!!
You also need to avoid inviting people that you know clash with each other.  As I mentioned, I always like to invite new people that I am getting to know.  This can be a lot of fun, just make sure that the new people you invite either have a friend who will be there, or you know that they are outgoing enough to be willing to make new friends.

4.  You will note that I have placed the menu pretty far down the list.  This is because I know I am not a great cook.  I have a few different things that I know how to make and that most people like, and I stick with those.  I do take advantage of party guests who offer to help with the food.  My friend LaVern made this lovely butternut squash soup for the party and served it in a pumpkin tureen, everyone loved it.  For many hostesses this part of the party is the most important, and the most impressive, and I love going to parties they host, I just know that cooking is not my strong suite.
As you can see I used a graphic from Graphics Fairy to add affect to the game.  In this case the Academy for Young Witches graphic was one adapted by another follower from an old photo available at every one's favorite Graphics site.

5. Now last, but for me, definitely not the least, are the activities included in the party.  If you have a large guest list and multiple tables, the activities may be the only time some of the guests will mingle with others.  My friend Ginny suggested this simple scavenger hunt game and I thought it worked well to get people moving around and meeting others.  I have shown the first page of the game above, with five pictures of the seven items listed.  See if you can match them up.

This dancing maiden was missing her right hand when I aquired her.  Very few people ever notice its missing.  Even with her disablity listed as part of the game, not one person noticed.       Besides finding physical aspects of the rooms and decor, I included several mingle oriented questions, such as: Name of a witch with a birthday in October.  Name of a witch with striped stockings.  Name of a witch wearing a black flower.  Name of a witch wearing shoes only a witch would wear. Some of these included multiple correct answers.  Of the 25 questions, the winner had 17 correct, with a second place prize given for 16 correct answers. 
The other activity was making fairy witches, which I showed you all last week.  The ladies chatted and shared while doing this activity as well.
Thanks for coming along and joining in the fun of party planning. 


  1. I think you're a master at party planning! No wonder extras show up. :-) Looks like a lot of fun.

  2. It sure looked like a great party from the pictures posted... and the planning was good, too!

  3. What a lovely party, Paula... thanks so much for having me. Yummy food, beautiful decor, and delightful company! You truly are gifted at planning and having parties. . . hugs!

  4. What a fun party! I love the tablescape and scavenger hunt. Thank you for sharing. Would love it if you would share this at my Make it Pretty Monday party at The Dedicated House. Hope to see you at the bash! Toodles, Kathryn @TheDedicatedHouse

  5. Great tips! And I love your tablesetting. Where did you find the checked rimmed dinner plates - love 'em!!